Personal data
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Summary of data use
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CVs, applications and qualifications
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Entering employment contracts.
Legal Obligations (such as ensuring qualifications for trade roles on site)
We also use this information for employees and contractors for various reasons including:
- Site Management
- Resourcing and/or recruitment
- Managing the Project
- Health and Safety
- Security
- Further Processing
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Managing employment contracts/employment relationship
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Security
- Client audit requests
- Further Processing
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Contact details (address, email, phone number)
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Managing employment contracts/employment relationship
We also use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Security
- Client audit requests
- Further Processing
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Passport/Driving Licence
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Entering and Managing employment contracts/employment relationship
Legal Obligations (such as the right to work)
We also use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Health and Safety
- Security
- Further Processing
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Date of Birth
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Entering and Managing employment contracts/employment relationship
Legal Obligations (we need to ensure a duty of care for those who work on site – e.g. apprenticeships)
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Site access control
- Client audit requests
- Further Processing
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NI number
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Entering and Managing employment contracts/employment relationship
Legal Obligations (such as PAYE or tax reporting)
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Client audit requests
- Further Processing
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Photograph
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We use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Further Processing
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Trade qualification and CSCS Card number
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Legal Obligations (such as ensuring qualified for trade role on site)
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Security
- Further Processing
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National Security Vetting Levels
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Legal Obligations (such as national security requirements)
We use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Security
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Trade Union Membership/Representative
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We collect this information from you with your explicit consent
We use this information for:
- Site Management (for example: management engagement on worker issues)
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Training record
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Managing employment contracts/employment relationship
Legal Obligations (such as ensuring legally required training for trade qualifications is up to date)
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- CITB and training levy and accreditation requests
- Further Processing
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Induction information/course
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Legal Obligations
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Security
- Further Processing
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Induction date
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Legal Obligations
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control
- Managing the Project
- Health and Safety
- Security
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Next of kin
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We use this information for employees and contractors for various legitimate business reasons including:
- In the event contact is necessary (for example in a serious accident).
- Site access control
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Mileage to site and mode of transport
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Managing employment contracts/employment relationship
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Cost validation
- Sustainability reporting
- Further Processing
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Vehicle registration number
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We use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Further Processing
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CCTV images (incl. drones/body worn cameras)
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We have a legitimate interest to use CCTV for site security and crime prevention and detection.
In specific circumstances, we also have a legitimate business interest to use CCTV images as evidence in investigations relating to grievance and disciplinary proceedings in line with our CCTV Policy.
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Site Rosters
(including absences: holiday and sickness)
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Managing employment contracts/employment relationship
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Client audit requests
- Cost validation
- Further Processing
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Site access and attendance records
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Managing employment contracts/employment relationship
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Site access control (entry and exit logs)
- Managing the Project
- Health and Safety
- Security
- Client audit requests
- Cost validation
- Further Processing
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Personal Improvement Plans
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Managing employment contracts/employment relationship
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Further Processing
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Remuneration Information
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Managing employment contracts/employment relationship
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Client audit requests
- Cost validation
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Disciplinary investigations and information
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Managing employment contracts/employment relationship
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Further Processing
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Grievance investigations and information
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Managing employment contracts/employment relationship
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Further Processing
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Gender
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Managing employment contracts/employment relationship
We use this information for employees, contractors for various legitimate business reasons including:
- Diversity and Inclusion (including requests for diversity and inclusion data from our clients)
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Special Category Data
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Biometrics
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We use this information with your explicit consent for our access and security systems
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Fit to work (physiological data/data relating to health)
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Entering and Managing employment contracts/employment relationship
Legal Obligations (such as for considering disability reasonable adjustments)
We also use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Security
- Further Processing
We process this special category data to fulfil our obligations or rights in as an employer or for reasons of substantial public interest
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Capability Information
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Managing employment contracts/employment relationship
Legal Obligations (such as employment obligations and considering disability reasonable adjustments)
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Further Processing
We process this special category data to fulfil our obligations or rights in as an employer or for reasons of substantial public interest
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Drug and Alcohol Test Results
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Legal Obligation
We use this information for employees and contractors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
- Further Processing
We process this special category data to fulfil our obligations or rights in as an employer or for reasons of substantial public interest
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Thermal imaging/temperature (Covid-19)
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We use this information for employees, contractors and visitors for various legitimate business reasons including:
- Site Management
- Managing the Project
- Health and Safety
We process this special category data to fulfil our obligations or rights in as an employer or for reasons of substantial public interest
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Equality Information
(Including race, ethnicity, religion, sexual preference)
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Managing employment contracts/employment relationship
Legal Obligations
We use this information for employees and contractors for various legitimate business reasons including:
- Managing the Project
- Diversity and Inclusion (including requests for diversity and inclusion data from our clients)
We process this special category data to fulfil our obligations or rights in as an employer or for reasons of substantial public interest
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