1 Site Based Project Admin / Receptionist roles in St Andrews

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What makes Balfour Beatty a great place to work? Is it the limitless career opportunities, our inclusive culture, the scale and complexity of our projects or working alongside the industry’s finest experts? Hear from our colleagues across the UK, US and Hong Kong on why you should shape a career at Balfour Beatty. Visit our website to find out more and explore our exciting career opportunities: www.balfourbeattycareers.com #ShapeEverything

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Job No. BBUK21693

Site Based Project Admin / Receptionist - St Andrews

Regional Scotland

Administration Support

St Andrews
Permanent

About the role


Balfour Beatty has an exciting opportunity for an Administrator/Receptionist to join our UKCS Scotland business, supporting the New College Project at the University of St Andrews in St Andrews.


You will provide efficient administrative and reception support to the project team, helping to ensure the smooth day-to-day operation of the site office. This is a varied role requiring excellent organisation, clear communication and the ability to manage multiple priorities in a busy project environment.


What you'll be doing


As an Administrator/Receptionist, your responsibilities will include:



  • Supporting the Timekeeper with uploading timesheets and working hours onto Oracle R12 and Replicon.

  • Ensuring allocation sheets are submitted on time to support accurate cost allocations and adjustments.

  • Maintaining absence, sickness and holiday records for operational employees.

  • Providing general administrative support, including taking meeting minutes, typing, photocopying and scanning.

  • Covering reception, screening telephone calls and responding to messages and enquiries.

  • Supporting the preparation and coordination of the daily plan when required.

  • Booking internal and external meeting and conference rooms.

  • Creating and updating MSite records for site operatives.

  • Filing and maintaining project documentation on SharePoint.

  • Printing and distributing drawings to relevant members of the project team.

  • Ordering materials and office supplies as required.

  • Supporting the team with closing out observations and actions.

  • Collating documents and information for project progress meetings.

  • Completing other administrative duties as requested by the Line Manager.


Who we're looking for


We are looking for someone who is:



  • A highly motivated, proactive and practical administrator.

  • An excellent communicator with strong interpersonal skills.

  • Professional, honest, dependable and approachable.

  • Well organised, with excellent time management and attention to detail.

  • Able to manage multiple tasks and changing priorities effectively.

  • Comfortable working independently and collaboratively as part of a project team.

  • Confident using computers and standard Microsoft Office applications.

  • Experienced in providing administrative or reception support, ideally within a construction, engineering or project-based environment.

  • Familiar with systems such as Oracle R12, Replicon, MSite or SharePoint, although training can be provided.


Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.


Why join us?


As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:


- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.


We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.


Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.


Diversity and inclusion


At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We’re making great progress through our Value Everyone DEI Action Plan, but we know we’ve got more to do.  Find out more about our values and DEI initiatives. 


As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview. 


We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments. 


We’re looking to continually improve our recruitment process, so if you have any feedback, please share this with us via candidaterecruitmentenquiries@balfourbeatty.com


 

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